DoE financial awards are a source of advancement, innovation, and hope. Come audit time, they're also a source of frustration, anxiety, and worse. To prepare yourself, talk to Jameson & Company.
A BRIEF OVERVIEW
The Department of Energy (DoE) is concerned with policies regarding energy and safety in handling nuclear materials. It sponsors more research in the physical sciences than any other U.S. federal agency, largely through its system of National Laboratories. Advanced Research Projects Agency-Energy (ARPA-E) is charged with promoting and funding research and development (R&D) of advanced energy technologies, modeled after the Defense Advanced Research Projects Agency (DARPA).
DoE awards come in two variations:
1. Federal Contract awards – include procurement contracts used to buy goods or services (which are very similar to DoD contracts)
2. Federal Financial Assistance awards – include grants, cooperative agreements and sub-awards (which are very similar to NIH grants). ARPA-Es and SBIR/STTRs which are awarded as grants or cooperative agreements may or may not contain cost sharing provisions.
DOE AWARD OVERSIGHT
Annual Indirect Cost Proposal All of DoE’s funding vehicles require this report, which is identical to the DoD annual incurred cost submission.
Once the annual incurred cost report is submitted, any over-billing for indirect costs may be re-budgeted and spent on direct expenses on the project or must be repatriated. Unlike DoD or NIH, funds are generally not provided for indirect cost overruns, so it is critical to monitor indirect cost and total award spending.
Contract and Cooperative Agreements invoicing must be done through the Vendor Invoicing Payments Electronic Reporting System (VIPERS) system administered from Oak Ridge, Tennessee.
Federal Financial Assistance provided by a grant awards are subject to:
JAMESON & COMPANY AND THE DOE
Getting your DoE financial reporting requirements right can be confusing. We understand the nuanced requirements of DoE contracts, as well as Federal Financial Assistance Awards.
Whether your award is written as a contract, grant or cooperative agreement, we can: